Automated redaction has become increasingly popular among organizations seeking to protect sensitive information. By using software to automatically redact sensitive data, companies can streamline the process, reduce errors, and ensure that all sensitive information is protected. However, not all automated redaction vendors are created equal. When looking for a company to automate your redaction, it's important to consider a few key factors to ensure that the vendor's solution meets your organization's specific needs. In this blog, we'll discuss what to look for when evaluating automated redaction vendors.
Accuracy and Precision
The most important factor to consider when evaluating an automated redaction vendor is accuracy and precision. The software should accurately identify and redact sensitive information, while leaving non-sensitive data untouched. The software should be able to handle a variety of document types, including scanned, faxed, emailed, and OCR'd documents. It should also be able to redact different types of sensitive data, such as personal identification information, financial information, and confidential business information. It's important to test the software thoroughly before making a purchase to ensure that it can handle the types of documents and data that your organization handles.
Customizability
Another important factor to consider is customizability. Every organization has different needs when it comes to redaction. A good, automated redaction vendor should offer a range of customization options, including the ability to create custom rules to identify and redact specific types of sensitive data. Different document types should be identified and processed by their unique information rather than using a one size fits all approach. This will help ensure that the software meets your organization's specific needs and can handle the types of documents and data that you deal with on a daily basis.
User-Friendliness
Ease of use is another key factor to consider. The software should be user-friendly and easy to navigate, with a clear and intuitive interface. The vendor should provide thorough training and technical support to ensure that users are able to get the most out of the software. For projects where a company outsources the project, the vendor should have a clear history of delivering comparable projects on time.
Integration with Other Systems
It's also important to consider how well the automated redaction software will integrate with your organization's existing systems. The software should be able to seamlessly integrate with your document or records management system, so that redacted documents can be easily stored, searched, and retrieved. The software should also be able to integrate with other systems.
Scalability
Finally, it's important to consider scalability. Your organization's needs may change over time, and you may need to redact more documents or handle more sensitive data. The automated redaction vendor should offer a scalable solution that can grow with your organization. The software should be able to handle large volumes of documents and data without sacrificing accuracy or speed.
These are some of the key factors to consider when evaluating automated redaction vendors. The software should be accurate and precise, customizable, user-friendly, able to integrate with your existing systems, and scalable. It's important to thoroughly test the software and evaluate the vendor's support and training options before making a purchase. By carefully evaluating automated redaction vendors, you can ensure that you select a solution that meets your organization's specific needs and provides the best possible protection for your sensitive data.
Extract Systems is a leading provider of automated redaction and indexing solutions for healthcare organizations, government agencies, and other industries. Their software uses advanced algorithms and machine learning to automatically identify and redact sensitive data from documents, such as patient records and legal documents. Extract Systems' software is highly accurate, customizable, and user-friendly, with an intuitive interface that makes it easy to navigate and use. In addition to automated redaction, Extract also offers automated indexing, which can help organizations quickly and easily categorize and organize large volumes of documents. By partnering with Extract Systems, organizations can streamline their document processing workflows, reduce errors, and ensure compliance with privacy regulations.
If you're looking to streamline your document processing and maximize efficiency in your organization, you need to learn more about Extract Systems platform. With advanced AI and machine learning technologies, Extract Systems helps organizations automate redaction, data extraction, classification, and validation from a wide range of document types, including invoices, contracts, forms, and more. Don't let manual data entry and processing slow down your business operations. Join the growing number of organizations who have leveraged the Extract Systems platform to improve their document processing efficiency and accuracy. Schedule a demo or reach out to learn more about how Extract Systems can transform the way you work with documents today!
About the Author: Taylor Genter
Taylor is a Marketing Manager at Extract specializing in marketing strategy and planning. With a strong background in data analytics, graphic design, and digital and social media marketing, she brings a comprehensive skill set to her role. She earned her Bachelor of Business Administration degree in Marketing at the University of Wisconsin- Whitewater. Taylor enjoys analyzing people’s behaviors and attitudes to find out what motivates them, and then curating better ways to communicate with them.