Redaction Services: In-House or Outsource?

Redaction Services: In-House or Outsource?

When deciding on how to proceed with a document redaction project often times the most important question an organization needs to answer is: “Should we do this with internal resources or pay experts to do it for us?” This can be a complicated question to answer but most organizations should be able to answer it by weighing the pros and cons of each with three factors in mind. The three factors that need to be considered are document origin (historical backfile or day-forward), volume (how many documents?) and redaction software (automated redaction or seek-and-redact). Of those three factors, document origin is the most import to consider first.

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An Interview with The Godfather of e-Recording

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An Interview with The Godfather of e-Recording

Mark Manocelli, St. Louis County Public Records & Property Valuation Director, was blessed with a great deal of vision which allowed him to envision how to make e-recording a reality and what steps were required. He also obtains leadership, public speaking skills and confidence to make a project of this size a success. This, and some good luck along the way, allowed Manocelli to lead a group of hard working, passionate people from throughout the country that believed they could be successful in creating the e-recording infrastructure and XML data standards.

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Automated Redaction: Guildford County, NC

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Automated Redaction: Guildford County, NC

In this interview with Jeff Thigpen, he expresses how his office continually assess business practices based on available technology to serve customers effectively and efficiently. They replaced a 23-year-old computer system; implemented e-recording; redacted social security numbers and personal information; created an online marriage application and are implementing a program for online requests for birth, death, and marriage certificates. 

Multi-Layered Redaction Services Strategy

Multi-Layered Redaction Services Strategy

As discussed in our last blog post, courts must consider a variety of scenarios when devising a strategy that balances access to court documents and protection of personal identification data when making court documents available online. There are tools available to courts to help strategically manage the complexities involved. For example, case and document security levels in your case management system (CMS) can be used to protect data in those cases and documents that by law are restricted, sealed or otherwise confidential.

Extract's Automated Redaction Helps The Dallas County DA

Extract's Automated Redaction Helps The Dallas County DA

Extract Systems, a leading provider of automated redaction software, is pleased to announce that the Dallas County District Attorney’s Office has selected ID Shield Intelligent Redaction Software. As documents are received by the Dallas County DA’s office for criminal case prosecution, they will be processed through ID Shield and automatically redacted. ID Shield will be installed on the workstations of 150 criminal attorneys to review the results of the automated redaction process before documents are released.

Redaction: Center of Comprehensive Court Records Management

Redaction: Center of Comprehensive Court Records Management

Daniel Kruger, Ottawa County, Michigan Clerk and Register of Deeds, shares how their court records management system was created out of a need to get things done on time, provide better service to constituents and reduce the stress on court staff. They had asked for several additional employees over the years and had been refused. 

Top Three Benefits of Automated Redaction Software

Top Three Benefits of Automated Redaction Software

Automated redaction software is used to automatically locate and redact sensitive data fields (also known as “restricted identifiers”) in electronic documents received for filing in public record systems. It can integrate with most modern case and records management systems. It can be used with electronic documents as they are received for filing or on previously scanned or e-filed electronic images stored in a database.  

Let’s take a look at some of the major benefits this powerful tool can provide...

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e-Recording and Advanced OCR

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e-Recording and Advanced OCR

With more than two decades in the field, Val has public and private sector experience in recording, records management and information technology. She is the Chief Deputy Recorder/Clerk for the San Diego County Assessor Recorder County Clerk (ARCC). Here's what she had to say about e-Recording and automated redaction and indexing workflows.

Defining Personally Identifiable Information (PII)

Defining Personally Identifiable Information (PII)

If you receive a request under your state or local government’s Sunshine Law, do you know how to identify what personally identifiable information (aka, PII), information must be protected?

Why does this matter?

Every State government addresses individual privacy in some way, and this is generally reflected on State webpages, so that the public can see what protections are provided for their personal information. Most States agree on basic protections that should be provided. For example, Social Security numbers and patient health information are always protected. However, beyond that point

Five Considerations: Tyler Technologies Odyssey

Five Considerations: Tyler Technologies Odyssey

Choosing the right solution for your case management system needs is an important decision for your court. The investment you make when purchasing the Odyssey Case Management System is the start of an exciting long term relationship with this powerful and flexible case management tool.

How you leverage this system to enhance your business and grow with your court organization is equally as important. Here are some considerations to be mindful of before you get started: