Are you interested in learning more about how automation can help solve workflow issues at your organization? Saving time? Increasing patient satisfaction? Or do you simply want better data in your EMR? HealthyData™ by Extract may be the answer to those problems.
HealthyData is a document and data handling platform that automates the processing of incoming outside documents such as patient records, laboratory test results, consent forms, discharge summaries, and more.
HealthyData acts like an electronic interface (HL7, etc.) in that it translates and delivers unstructured data into discrete data that is properly mapped to the designated downstream system (EMR, EHR, LIS, DMS, research databases, etc.). The platform works with faxed, scanned, and electronic documents.
Here at Extract, we leverage the latest advancements in machine learning (ML), optical character recognition (OCR), and artificial intelligence (AI) to identify the critical information in structured and unstructured documents. The software also uses keywords, pattern recognition, context, and database lookups to find or triangulate high level data, such as patient name, MRN, and date of birth, and also abstracts complex data coming from laboratory test results, patient referrals, second opinions, etc.
Unlike standard OCR solutions that simply convert files to raw text, HealthyData reads documents like a human does, quickly determining the document type which indicates the type of data that the document contains. The software extracts the critical information, then structures and delivers the data to the appropriate downstream system. The HealthyData Platform has many capabilities including search, duplicate document detection, manual and automated pagination, priority patient queueing, and automated document routing. The software can file discrete data at the patient, order, and encounter level.
What Can HealthyData Do for Your Organization:
Unstructured data drives up the cost of care, primarily because it is buried in paper/scanned images or is misplaced/misfiled which can lead to repeated tests and lengthy charting. This search for (unstructured) data wastes both physicians’ and nurses’ time. This misspent time reduces the number of patients that can be seen daily and the inefficient workflows impact care quality and satisfaction.
The HealthyData Platform decreases errors and redundancy inherent to paper and scan-based workflows. It allows patient care to improve because clinical staff can go directly to critical information required for diagnosis and treatment rather than waste valuable minutes looking for the data in poorly labeled scanned documents. This allows staff to be more productive, creating opportunities for hospital management to focus on mission critical tasks like treating more patients or improving business processes and their bottom line.
Key Benefits HealthyData Clients Are Noticing:
Cost Savings and Increased Efficiencies – Leveraging the HealthyData platform has, on average, eliminated 50% of staff time required to deliver discrete data to the EMR.
Data Quality and Completeness – The platform helps eliminate 80-90% of manual data entry and requires only data validation and error correction.
Care Quality Gained – Using HealthyData allows critical clinical information to be delivered to the EMR quickly so that clinicians can make better and faster diagnosis and treatment decisions.
Improved Patient Safety – The platform allows staff to focus on error checking and correction to ensure that the data captured from unstructured clinical documents is 100% accurate. The platform then validates data like result values, units, and reference ranges to alert verifiers to invalid data prior to it being filed into the EMR or downstream system.
Increased Access to Critical Information – Clients see a reduced the turnaround time for outside reference lab results. For example, at the UW Health transplant department from 5-10 days to less than 24 hours, and for priority patients, to less than one hour. These speeds can be critical for those trying to obtain HIMSS Stage 7.
Clinician Satisfaction – Clinicians that regularly search through paper or electronic documents attached to the patient record appreciate having more time to spend with patients and less time charting.
Analytics and Reporting – Discrete structured data clearly allows clinical analysis and decision support within Extract’s software and the EMR. Presenting this data in a dashboard empowers our clients to see improved quality, operational, QAPI reporting and analytics, as well as automatic submission of data to national registries.
Interested in seeing how HealthyData can improve your organizations workflows, satisfaction, and bottom line? Reach out today and we would be happy to set up a time to talk though our solutions and / or organize a time for a demonstration of the platform.
About the Author: Taylor Genter
Taylor is the Marketing Specialist at Extract with experience in data analytics, graphic design, and both digital and social media marketing. She earned her Bachelor of Business Administration degree in Marketing at the University of Wisconsin- Whitewater. Taylor enjoys analyzing people’s behaviors and attitudes to find out what motivates them, and then curating better ways to communicate with them.