[ Redacted ]

Redact as defined by Merriam-Webster is to select or adapt (as by obscuring or removing sensitive information) for publication or release.

At Its Most Basic Level:

Before: Taylor works at Extract Systems in Madison, WI.
After: [REDACTED] works at Extract Systems in [REDACTED].

Protecting sensitive information through redaction is gaining priority across all organizations. With regulations tightening and the growing need to publish reports online, there is more data requiring redaction. Search engines can even find information that is hidden from our eyes, requiring more attention to how private data is redacted. Manually identifying this sensitive information is a huge undertaking. This time-consuming task is costly with a margin of error too large for comfort.

The Challenges of Manual Redaction:

A typical manual redaction workflow involves internal teams poring over large document sets for tens or hundreds of hours. They search for keywords like needles in a haystack, redacting each instance manually. Even with painstaking attention to detail, the result of this manual process is often incomplete.

Government offices also must stay on top of new legislation that can change redaction requirements. Adding, modifying, or removing redactions requires additional time-consuming reviews for each change, which leads to postponed deadlines and increasing pressure, risks, and costs to the project. Due to the lack of automation, the redaction of key information is subject to human error —with the probability of errors occurring growing as the weeks of tedious long working days drag on.

Eliminate The Stress of Redaction With Automation:

Managing your sensitive information, redaction processes, and log creation can be a daunting task, especially if it is assigned to multiple reviewers or review teams and subject to various disclosure requirements or regulations. Making records and documents available while protecting privacy is enough of a challenge as it is, but when you factor in time, cost, and security concerns, it can be overwhelming. Automated redaction programs streamline this normally repetitive, error-prone task, and create consistency and reliability.  When tasked with deciding on an automated redaction program, it is crucial to diligently consider the program’s capabilities. Make sure you choose the tool that meets the needs of your type of business, data, and regulatory/legal requirements that face your business. 

Here at Extract, we offer an intelligent automated redaction software has redacted over 5 billion pages for the following cases with zero reported data privacy breaches:

• Court Records

• Land Records

• Legal Discovery

• UCC Filings

• Clinical Research

• Payment Cards

Extract customizes its redaction capture fields in order to provide the highest capture rate possible to reduce the amount of remaining verification needs.

For more information, or to request a demo, please email info@extractsystems.com.

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About the Author: Taylor Genter

Taylor is a Marketing Manager at Extract with experience in data analytics, graphic design, and both digital and social media marketing. She earned her Bachelor of Business Administration degree in Marketing at the University of Wisconsin- Whitewater. Taylor enjoys analyzing people’s behaviors and attitudes to find out what motivates them, and then curating better ways to communicate with them.