Your organization is expanding. You are acquiring local clinics and building your outreach programs. Perhaps you've even acquired a neighboring hospital as part of your organizational growth strategy. What does this mean for you? It can mean that organizations come with their own indexing standards. Once they are on your Enterprise EMR, however, these standards will affect your organization. Do you take over all the indexing? Or, do you let them continue to do it? With Extract, you have options. Every option involves you being in control of how documents get filed to the EMR.
How Extract can help?
Safely put indexing responsibility at the Point of Care
If your staff is overburdened because you need to handle documents from newly acquired clinics or hospitals, then consider sharing the burden. You design the workflows and rules. Then, Point of Care staff safely indexes without too much "freedom" to simply choose what they want. Based on document type, the software limits their choices and automates most of their workflow. You have the option to let documents file if and when they meet specified criteria. They can also flow to your staff for a quality control check. Either way, you're still in control.
If you prefer to keep all indexing in HIM, Extract's automation allows you to do more with existing staff
The Extract software allows staff to do what they typically do today at a rate of 2-4 times faster, often while capturing more and better indexing data and filing documents to the patient, order, or encounter level as desired. Here are more specifics about how the platform increases efficiency and accuracy.
No more manual sorting and separating
Instead of assigning your staff, use technology to sort, separate, prioritize, and automate the flow of documents and data entering the organization. You can pre-define where you want documents to go and what should happen with them next.
Automate document classification
When external documents arrive, Extract Systems will recognize the document type and match it to a document type in your EMR. From there, the system intelligently routes or collects index information.
Exception Handling: reducing costs and turnaround time with full automation
Reduce costs associated with manual indexing processes by automation. Use indexing staff for quality assurance and exception processing. If captured data matches your defined criteria, then documents will file with no human intervention. This reduces staff requirements and the time it takes to get document to the right places in the EMR.
Increase indexing accuracy and productivity
Accuracy and consistency is increased by the software's approach to each document type by applying your organization's specifications. It features highly accurate classification and indexing rules. The software automates the capture of richer data used to file documents automatically, reducing burdens on your staff.
Automate the filing of documents to the right place in the EMR
Automate scanning to order and encounters/visits based on better indexing information found in documents. Find matching open orders and encounters. There are also options to create new ones right from the indexing interface. This means clinicians can find data and documents with ease and it's available for clinical quality measures.
How does this work?
This powerful solution "speaks" to the EMR to find patients. It finds applicable open orders to file documents to or find related encounters. Based on the document type and your desired workflows, the right procedures are chosen automatically. You can create unsolicited orders or encounters when filing if that is the best way for your physicians to find data.
Using new and improved technology instead of manual data entry
This is not just an "OCR" solution. We use intelligent software algorithms, machine learning, natural language processing, and artificial intelligence to find and capture data you need. There are ongoing advancements in technology. This is truly an innovative solution. Data is pre-validated against data in your EMR. Your staff performs quality checking instead of data entry, ensuring better accuracy.
When review is necessary, your staff is supported
Instead of manual data entry, your staff provides the Quality Assurance. The software shows your staff the errors and where they exist. It shows the captured data directly above where it was captured from. This reduces eye strain and greatly improves accuracy. Once staff finishes the review, they click "OK." The document and data then flows into the EMR. Meanwhile, your staff already moved onto reviewing the next document.
All the data you need to run your business
Everything that happens in this system is reportable. Where did a document come from? How long did it take to process? Who touched it along the way? What exactly did they do as they reviewed it? Where did it file? What is the indexing data captured from it? What is each employees accuracy, speed, and productivity? Standard reports are built in and others can be customized to your needs. You tell us what you need to run your department and we will help you get the information.