The Document Handling Specialist

In some organizations, document handling has become quite the full-time job. In fact, there are over 5,000 open Document Handling Specialist (or related) positions listed on Positions are open in nearly every industry imaginable, from pharmaceuticals to manufacturers. Common responsibilities include maintaining proper organization and storage of documents and information, handling paperwork, operate high volume scanners, quality assurance performance, label control and document version control.

Common qualifications to fulfill these roles usually include:

  • Attention to detail at all times
  • Time management
  • Organizational skills
  • Thoroughness
  • Project management skills

These competencies are easily exceeded with technology to automate the processes.


In the age of technological advancement, Machine Learning tools are engineered to think and act like a human in order to recognize patterns and better customize workflows in order to maximize productivity. By leveraging advanced optical character recognition and engineering customized rulesets, document handling technology automatically categorizes documents into certain types, pulls discrete information and routes that information to any desired location. Further capabilities include de-duplicating documents, burning redactions (highly protected without any possibility of removing redaction), e-filing, e-recording, reporting and trending pieces of data buried in documents, and much more.

The benefits of technology expand beyond automation and productivity. Human error rates can be drastically reduced, if not completely eliminated. Through a one-step-verification process, document handling couldn’t possibly be any easier.


While Extract’s goal isn’t to replace qualified staff with technology, an automated document classification and document handling solution can save hundreds of hours and tens of thousands of dollars annually on these tedious projects. This will then allow valued staff members to work on more rewarding projects, boosting job satisfaction and reducing turnover rates.

As it has been said many times before, when one door closes, another door opens. If a Document Handling Specialist has left the company and you are looking to hire new talent, consider Extract’s automated document handling platform to do the trick. This will eliminate the need to provide benefits and manage potential liabilities.

Do you have a need to refill your Document Handling Specialist role? Let’s connect and see how Extract may be the perfect solution for your needs. Learn more by clicking the button below.


Chantel Soumis represents the Marketing Department at Extract as Marketing Manager. Chantel studied marketing communications and business administration at Franklin University and proceeded to work in a fast, ambitious environment, assuring client delight in the healthcare and pharmaceutical industries. Passionate about project productivity and streamlining workflows through the use of technology, Chantel strives to inform organizations of Extract’s advanced OCR solution by mastering communications and messaging while delivering helpful information and supporting resources.