Document Handling

What if the OCR misses a field or value?

What if the OCR misses a field or value?

You have a software package that relies on optical character recognition (OCR) to classify, pick up words, numbers or phrases from a document.  As long as the quality of the document is mostly clean, everything works well.  However, what happens when the document arrives and the quality is simply, not good?  Does the software give up and run away with its tail between its legs? Are there any options to classify or capture anything on these documents?  

Defining Your Project Plan For Automated Redaction

Defining Your Project Plan For Automated Redaction

Are you planning on completing an automated redaction project for your company?

Have you already defined your project scope?

Deciding an automated redaction vendor can be overwhelming. You’ll have to do some vendor scoping to figure out who is best for your company.

Top 3 Optical Character Recognition (OCR) Misconceptions

Top 3 Optical Character Recognition (OCR) Misconceptions

Optical Character Recognition can be an extremely powerful tool, but there are many things that an OCR engine can’t actually handle, that often times get overlooked. Below I have listed out the top 3 most common misconceptions of an OCR engine.

Is Government Ahead of the Game When it Comes to Technology?

Is Government Ahead of the Game When it Comes to Technology?

Interesting question, isn’t it? Within the past 30 days I have had more interaction with government entities than I have had in the past 30+ years…combined. Within the past 30-days, I miraculously figured out how to accomplish the following: obtain a marriage license, apply for certified copies of my marriage license, begin my name change process, start a LLC, file for a FEIN, and setup payroll. 

Leverage OCR to improve your workflows

Leverage OCR to improve your workflows

It’s easy to mistake Optical Character Recognition (OCR) as a one-trick pony. 

After all, pulling text out of an image to make it usable in other applications is an impressive trick.  Don’t be content to think that’s all OCR can do for you though.  By combining OCR output with other technologies, it’s possible to make substantial improvements to workflows throughout an organization.  Incoming document workflows are the first and most obvious place that OCR can make a major impact.

Why Extract Systems and Hummingbirds go hand in hand

Why Extract Systems and Hummingbirds go hand in hand

Extract’s document and data handling platform and hummingbirds have a lot in common. So much so that we chose this enigmatic and beautiful bird to represent who we are as a company.

5 Signs You Need a Document Handling Solution

5 Signs You Need a Document Handling Solution

Even if you have a current system to store your documents, and your employees use the world’s best labeling system, they may not put everything back in the same place. Nor will they necessarily place paperwork back in the same order within the label. The most up-to-date or accurate version could be found out of order...

Automated Indexing: What’s the big deal?

Automated Indexing: What’s the big deal?

Some argue for the use of automated indexing because it is faster and more cost effective. This view is welcomed by many, because automated indexing can deal with the increasing amount of new material in various formats being produced that has made manual indexing slow and expensive. 

What do Document Handling & Peanut Butter Jelly Sandwiches Have in Common?

What do Document Handling & Peanut Butter Jelly Sandwiches Have in Common?

Every good process has a starting point. In the instance of making the perfect peanut butter and jelly sandwich, “first you take the peanuts and you crush ‘em, you crush ‘em" view entire peanut butter and jelly sandwich process here. Whereas, the first step of a government data entry process, is document handling. First you take the paper documents, and you sort ‘em, you sort ‘em. Then you take the documents and you scan ‘em, you scan em...

Automated Document Classification: Saving Time and Money

Automated Document Classification: Saving Time and Money

Automated Document Classification is defined based on your business requirements and documents. Documents may be classified according to subjects or based on other attributes such as; document type, author, printing year, etc. 

Once these classifications are defined, documents stored in an assigned repository or arriving by fax, e-mail or via an upstream workflow, are sent to an Automated Document Classification application.