GovNews Blog
Our GovNews Blog focuses on indexing and redacting methods and news regarding identity theft, land records, court technology, manual data entry, workflow productivity, and more. If you are a court clerk, county attorney, register of deeds, or secretary of state, this blog may be beneficial.
I searched for some tips on workload management and came across an article from Entrepreneur Magazine 6 Steps to Managing Your Overwhelming Workload. I found this article to be very valuable in managing my personal workload and I wanted to share my findings with you.
Abstraction is the process of reviewing data sets or documents for information that will be needed in the future for decision making. The crux of the problem is having domain knowledge that allows one to accurately and swiftly sift the important from the unimportant. When done well, the result of data abstraction is the compression of a large amount of information to its essence without loss of meaning or usefulness. Abstraction is used to manage complexity so important decisions can be made quickly and with confidence.
As I travel around the country talking to elected officials and government employees one of the most common talking points is the challenge with managing their data. Many of them still do a lot of manual data entry while others struggle with getting accurate indexing data from submissions using electronic recording/filing. This often leads to...
Imagine having a mountain of scanned and faxed paper documents in your office… oy vey—what a mess!
Now, imagine waving a magic wand over the mountainous pile of papers that automatically classifies the documents, captures the information and designates any potential confidential or otherwise important information.
In working with government offices, we have found one of the biggest pain points is the inability to find the time to manually enter or transcribe information through data entry. This is an enormous issue, considering if this information isn’t imported in accurate fashion, private information could be missed, leaving a breach of confidential data.
Can you benefit from OCR?
Optical Character Recognition (OCR) is powerful software that transforms images such as faxes and scanned documents into human readable text. Access to this text is very powerful and can be used for many purposes. The questions below will help you determine whether or not you could benefit from an OCR solution.
Why do we love data entry at Extract Systems? Because if an organization is spending a lot of resources on data entry we can help them save both time and money with our intelligent software solution. This can all be done while making the information available more quickly and eliminating errors/inconsistencies that often result from a manual process with multiple users. On average, for every 10 fields you index we capture 7.5 of the fields 100% correct requiring no modifications. The remaining fields may require one or multiple characters to be swiped, highlighted, rubber banded, or manually entered.
We are all in an arms race. Every time you strengthen your data defenses the thieves think of new ways to penetrate them. One of the best defenses is a strong common sense.
Don’t use your personal information (or your client’s information) if you don’t have to. And don’t store/save it if you don’t need to. If the data isn’t out “there”, it can’t be stolen.
My home state of Massachusetts can claim to be the first in many things in this country. The Boston Commons was the first public park. Boston Latin, not surprisingly also in Boston, was the first public school. Boston is also home to the first free municipal library and the first underground metro. The first modern World Series of baseball was played in Boston. These are just a few examples of the many ‘firsts’ that Massachusetts can claim.
The main factor in Florida’s delay results from the Florida Supreme Court being cautious. The Court made it a priority to ensure confidential information contained in court files does not get disclosed to those not entitled to see it. In this article, I focus on the rules of procedure the Court passed to limit what does get into the court file. One of the first steps taken by the court was to identify the types of documents filed with the court that filers and court personnel must recognize high a high probability of containing confidential information.
I’m inspired by our customers’ passion and vision for increasing efficiency, securing sensitive information and improving customer experience with existing resources. Nearly every day I notice how our accomplishments are tied to our customers’ drive for innovation. I’m grateful for their willingness to share their stories and define their challenges.
Here are three key points that will continue to guide Extract’s focus in 2016.
Courts face this challenge daily - how do you put documents online and not violate the privacy of litigants? It’s no easy task. Court files are a literal treasure trove of private information. The Florida court system has struggled with this issue for a long time. Florida is somewhat unique in that it has two competing provisions in its constitution. The problem is not limited to Florida. Every court faces the same issues. This is the first of five blog posts setting forth lessons learned from Florida’s almost fifteen-year experience putting documents online. Later articles in the series include recommended best practices using policy and technology tools such as intelligent redaction software to balance privacy and access.
