When deciding on how to proceed with a document redaction project often times the most important question an organization needs to answer is: “Should we do this with internal resources or pay experts to do it for us?” This can be a complicated question to answer but most organizations should be able to answer it by weighing the pros and cons of each with three factors in mind. The three factors that need to be considered are document origin (historical backfile or day-forward), volume (how many documents?) and redaction software (automated redaction or seek-and-redact). Of those three factors, document origin is the most import to consider first.
Mark Manocelli, St. Louis County Public Records & Property Valuation Director, was blessed with a great deal of vision which allowed him to envision how to make e-recording a reality and what steps were required. He also obtains leadership, public speaking skills and confidence to make a project of this size a success. This, and some good luck along the way, allowed Manocelli to lead a group of hard working, passionate people from throughout the country that believed they could be successful in creating the e-recording infrastructure and XML data standards.
In this interview with Jeff Thigpen, he expresses how his office continually assess business practices based on available technology to serve customers effectively and efficiently. They replaced a 23-year-old computer system; implemented e-recording; redacted social security numbers and personal information; created an online marriage application and are implementing a program for online requests for birth, death, and marriage certificates.
As discussed in our last blog post, courts must consider a variety of scenarios when devising a strategy that balances access to court documents and protection of personal identification data when making court documents available online. There are tools available to courts to help strategically manage the complexities involved. For example, case and document security levels in your case management system (CMS) can be used to protect data in those cases and documents that by law are restricted, sealed or otherwise confidential.
Extract Systems, a leading provider of automated redaction software, is pleased to announce that the Dallas County District Attorney’s Office has selected ID Shield Intelligent Redaction Software. As documents are received by the Dallas County DA’s office for criminal case prosecution, they will be processed through ID Shield and automatically redacted. ID Shield will be installed on the workstations of 150 criminal attorneys to review the results of the automated redaction process before documents are released.