Besides the benefit of having better data for better patient care, your organization can enhance its ability to conduct more thorough research projects and offer more complete reporting with better data in the EMR. Using Extract Systems allows you to capture detailed clinical and index data from incoming faxes and other unstructured data sources so that it can be more easily found and used for these initiatives.
How Extract can help?
Automate the finding, extraction, structuring and filing of data into the EMR of Clinical Data Warehouse
When an external document arrives, the Extract system will automatically recognize the document type and then can intelligently look for specific data in that document type to ready for input into the EMR or CDW. For example, today we extract and file over 6 million clinical lab results annually for our existing customers and we collect over 400 fields of anatomical pathology data. The platform is designed to look for and collect many other clinically relevant data from faxes and scanned documents as well.
Using new and improved technology instead of manual data entry
This is not just "OCR", this is intelligent software algorithms, machine learning, natural language processing, and other artificial intelligence combined to easily find and capture the data you need. There have been a lot of advancements in recent years and we encourage you to take a look again! In addition, the platform can "speak" back and forth with your EMR or other databases to pre-validate data and be sure it is correct. For exception handling, your staff plays a role of quality checking instead of data entry, ensuring even better accuracy.
All the data you want and need, none that you don't
An issue with the overwhelming amount of incoming external documents is that throughout the volumes of pages there may just be a few pieces of valuable information. Searching through pages to find only the pieces of information needed is a strength of the Extract solution. With Extract, because we have worked with you to understand what valuable pieces of information you need per document type, we have already found and extracted the information, and ONLY the information, that you want. The data is presented for review, if required, and the system offers the option to link the original document to the extracted data in the event the clinician needs to refer to it.
Valuable, but still "external"
Over the years of working with some of the top medical centers in the country, we have begun to see a shift in the policies around external data. It is still very important for an organization to know what data they have "created" and what data is from external sources. The Extract platform is designed to support this in many ways. First, it supports the EMR's functionality to "mark" data as external. Next, often it's very important to record the "resulting organization's" name and address as a part of the filing of the data. Because the Extract platform can find and extract this automatically, this does not overly burden your staff to find and file this information. When it comes to reporting requirements, this will allow you to track external screenings and test done externally because they will be in the EMR and available for reporting just like your internal data, but still differentiated if needed. For research, this means you have more details in the patient record to add to your research database.
Accuracy and consistency is increased by the software's pre-defined approach to each document type based on your organization's specifications and its highly accurate classification and indexing rules. The software automates the capture of richer, more accurate indexing and clinical data. Using an additional quality assurance step, where necessary, your staff is relieved of manual data entry, but instead reviews the work of the software to ensure the highest accuracy for the most important clinical data before filing in the EMR or CDW.
Better consistency by automating the filing of data and documents to the right place in the EMR or CDW
Clinicians and reporting initiatives can be thwarted by inconsistency. From one staff member to the next, a different decision can be made about how a document should be classified and filed. In addition, when processes are manual, it's often easiest to avoid capturing discrete data and to file documents simply to the patient and not associate it with correct procedures, orders, and encounters/visits because it's simply too tedious. With Extract, recognizing the document type is automatic and then deciding what options are allowed for that document type are pre-defined. Taking the guesswork out means better consistency. In addition, because the Extract solution can extract valuable index and clinical data, that too is automatically routed consistently to the right places as well. This means clinicians can find data and documents more easily and it's available for research or clinical quality measures.
How does this work?
This powerful solution can "speak" to the EMR to find patients, find applicable open orders to file documents to or find related encounters as appropriate. Based on the document type and your desired workflows, the right procedures can be chosen automatically and you can create unsolicited orders or encounters to file to if that is the best way for your physicians to find data and to report on external screenings, etc..
All the data you need to run your business
Everything that happens in this system is reportable: where did a document come from, how long did it take to process, who touched it along the way, what data was captured, did it need to be corrected, what exactly did your staff do as they reviewed it, where did it file, what is all the data captured from it, what is each employees accuracy, speed, productivity, etc. Standard reports come built in and others can be customized to your needs. You tell us what you need to run your department and we will help you get the information.