"Extract Systems responded to our need for a fast, smooth installation to bring Santa Barbara County into compliance with AB 1168 redaction legislation. Implementing the FLEX Index software resulted in a 66% capture rate and a projected average savings of 450 hours per year in staff time. After one week of reviewing ID Shield results, the software was able to identify 100% of the SSNs in a queue for validation whereas our manual review process was resulting in a 94.5% accuracy rate."
Lee County Property Appraiser Streamlines Mapping with IcoMap
Challenge
Lee County in Southwestern Florida is one of the fastest growing counties in the United States. Since 2000, the population has increased more than 23.6%. Serving over 180,000 households, the mapping staff in the Lee County Property Appraiser’s Office maintain the tax parcel map in the Countywide GIS.
Prior to deploying IcoMap, the mapping team in the Lee County Appraiser’s Office used the traverse tool in ArcInfo to create new parcels in the tax parcel layer of the county’s GIS (Geographic Information System). While the traverse tool was simple to use and effective, each call in a legal description had to be typed in by hand – a time consuming process. Even with several staff devoted to creating new parcels, the number of recorded documents was outpacing capacity. The Appraiser’s Office was faced with several choices: increase the size of the mapping staff, accept a backlog and slower turnaround getting newly recorded documents into the GIS, or find a way to increase mapping productivity.
Solution: IcoMap
IcoMap’s advanced optical character recognition technology (OCR) is optimized to accurately identify mathematical content. IcoMap automatically highlights bearing and distance information from scanned images of legal descriptions. Users simply click on the highlighted calls to create vector line work in ArcMap. This “pointnclick COGO” feature saves time without sacrificing accuracy and was exactly what the Lee County Property Appraiser’s Office was looking for. The Property Appraiser’s Office has reaped significant efficiency benefits. Implementing IcoMap requires very little maintenance or other intervention from the IT staff. Immediately following a two-day onsite training course, most mapping staff were already mapping faster than they were before and speed continued to increase as users became more accustomed to using IcoMap.
Customer Profile
“IcoMap is the latest tool in the move toward a more efficient and money-saving paperless office.”
Kenneth M. Wilkinson, CFA
Lee County Property Appraiser
“Now we use IcoMap to map 99% of our recorded documents – IcoMap is a product that really delivers as promised.”
Kimberly LeGrand
Land and Building Supervisor
Lee County Property Appraiser’s Office