The most important scanning feature you never knew you needed: Optical Character Recognition

Discover how optical character recognition (OCR) software turns paper documents into digital files, simplifies data entry and searches.

Optical character recognition (OCR) software can work with your scanner to convert printed characters into digital text, allowing your staff to search for or edit documents. Extract Systems takes it one step farther; by using an OCR solution, The Extract Systems Platform can automate document handling, data indexing or data capture, and redaction needs. Stop traditional scanning at once, and substitute with an innovative automated optical character recognition solution that will eliminate the need for your staff to complete repetitive and mundane tasks, but rather allow them to focus on more pressing areas of their jobs.

From speedy searches to saving space, there are numerous benefits of scanning your documents with an OCR software, but even more benefits of using Extract Systems:

No more retyping:

If you have a digital or hard-copy of an important file, Extract systems can scan through the document using optical character recognition. Our software then uses rules to locate important data, based on your organizations needs. The data automatically gets indexed and or redacted and saved to your document management system. The original, unaltered, document also gets saved, wherever your organization would like.

 

Quick Digital Searches:

No more paging through scanned images one-by-one. Search for specific documents using a keyword or phrase. For example, your staff can effortlessly search hundreds of land records and locate a specific name without having to thumb through extensive digital or paper files.

 

Edit Text:

One a document has been scanned through using an OCR software, using Extract Systems, you’ll have the option to verify and edit the text if needed. Our user interface allows your staff to efficiently verify and edit information. If necessary.

 

Save Space:

Free up tons of storage space by ditching the paper documents and having them available as digital searchable files. You can easily be able to turn a filing cabinet worth of information into editable digital files saved to your document management system.

 

Download this case study to read how Orange County was able to provide public access to recorded documents withing 48-hours after receiving them. What was needed was a quick way to automate their redaction and indexing process. 


About the Author: Tera Madigan

As a designer of experiences, Tera strives to bridge the gap between the user's needs, the physical world, and innovative technology by creating intuitive and engaging cross-channel experiences. By gaining valuable insight from people's motivations, behaviors, and attitudes, she enjoys analyzing findings to quickly iterate on ideas to help develop amazing products and experiences that meet real human needs--needs that they may never have thought about. She is an experienced Creative Leader who has a strong record of building and implementing successful branding, digital marketing, and eCommerce strategic plans. Tera has first-hand experience with starting and leading programs that have substantially increased awareness and driven large growth in eCommerce, UX, Web/App Design, and Digital Marketing for leading brands. She has a strong talent for understanding "the big picture" and leading large diversified and cross-functional teams in a large corporate setting as well as a fast paced, nimble and agile startup environment.