5 Signs You Need a Document Handling Solution

5 Signs You Need a Document Handling Solution

Even if you have a current system to store your documents, and your employees use the world’s best labeling system, they may not put everything back in the same place. Nor will they necessarily place paperwork back in the same order within the label. The most up-to-date or accurate version could be found out of order...

What's in a Name? Automated Indexing

What's in a Name? Automated Indexing

When it comes to document indexing or any kind of data capture, it is very common to need to find the names of various parties or document contributors. This can be a grantor or grantee in a Grant Deed or a patient in an external lab result. One of the advantages to having a person manually review documents is that they can identify the type of information that they are looking at...

Automated Indexing: What’s the big deal?

Automated Indexing: What’s the big deal?

Some argue for the use of automated indexing because it is faster and more cost effective. This view is welcomed by many, because automated indexing can deal with the increasing amount of new material in various formats being produced that has made manual indexing slow and expensive. 

Courts Disrupted

Courts Disrupted

Last month in Las Vegas court professionals and technology providers converged for eCourts 2016. To see videos from the conference please visit the eCourts website. There were a lot of great presentations, but one in particular sums up the rapidly changing pace of technology in the courts – Courts Disrupted. 

The e-Recording Answer

The e-Recording Answer

Counties are continually tasked to do more with less. Leveraging technology to improve the speed and accuracy of providing access to documents is absolutely critical. Extract’s technologies can help you achieve streamlined workflows and increase the speed of auto-indexing or redaction projects whether it is integrated with your existing systems, a new system, or utilized as standalone solutions. Using cutting-edge technologies, these solutions easily scale to handle single departments, countywide implementations or large historical projects.

What do Document Handling & Peanut Butter Jelly Sandwiches Have in Common?

What do Document Handling & Peanut Butter Jelly Sandwiches Have in Common?

Every good process has a starting point. In the instance of making the perfect peanut butter and jelly sandwich, “first you take the peanuts and you crush ‘em, you crush ‘em" view entire peanut butter and jelly sandwich process here. Whereas, the first step of a government data entry process, is document handling. First you take the paper documents, and you sort ‘em, you sort ‘em. Then you take the documents and you scan ‘em, you scan em...

5 Court Obstacles for Automated Redaction

5 Court Obstacles for Automated Redaction

As technology continues to advance throughout government organizations across the nation, we are continuously approached with obstacles for court professionals to overcome. Let’s address these barriers courts face when considering an automated redaction solution.

What do Thanksgiving and the Courts have in Common?

What do Thanksgiving and the Courts have in Common?

If you answered George Washington, you are correct.  President Washington signed the Judiciary Act of 1789 establishing the federal court system, and only days later proclaimed November 26, 1789 as a “day of public thanksgiving and prayer.”  The actual holiday we celebrate today was proclaimed by Abraham Lincoln during the Civil War in 1863. A lot has changed since the Pilgrims and Wampanoag Indians first Thanksgiving more than 400 years ago.  There was no turkey, potatoes, or pumpkin pie on the original menu, no NFL football or holiday shopping.

Automated Document Classification: Saving Time and Money

Automated Document Classification: Saving Time and Money

Automated Document Classification is defined based on your business requirements and documents. Documents may be classified according to subjects or based on other attributes such as; document type, author, printing year, etc. 

Once these classifications are defined, documents stored in an assigned repository or arriving by fax, e-mail or via an upstream workflow, are sent to an Automated Document Classification application.