OCR Software is a Magical Tool

OCR Software is a Magical Tool

The OCR Process is the Equivalent of Magic

Imagine having a mountain of scanned and faxed paper documents in your office… oy vey—what a mess!

Now, imagine waving a magic wand over the mountainous pile of papers that automatically classifies the documents, captures the information and designates any potential confidential or otherwise important information.

6 Ways to Boost Productivity in the Office

6 Ways to Boost Productivity in the Office

In working with government offices, we have found one of the biggest pain points is the inability to find the time to manually enter or transcribe information through data entry. This is an enormous issue, considering if this information isn’t imported in accurate fashion, private information could be missed, leaving a breach of confidential data. 

OCR 101: Can You Benefit from OCR?

OCR 101: Can You Benefit from OCR?

Can you benefit from OCR?

 Optical Character Recognition (OCR) is powerful software that transforms images such as faxes and scanned documents into human readable text.  Access to this text is very powerful and can be used for many purposes.  The questions below will help you determine whether or not you could benefit from an OCR solution.

How to Fall in Love with Data Entry

How to Fall in Love with Data Entry

Why do we love data entry at Extract Systems?  Because if an organization is spending a lot of resources on data entry we can help them save both time and money with our intelligent software solution.  This can all be done while making the information available more quickly and eliminating errors/inconsistencies that often result from a manual process with multiple users.  On average, for every 10 fields you index we capture 7.5 of the fields 100% correct requiring no modifications. The remaining fields may require one or multiple characters to be swiped, highlighted, rubber banded, or manually entered.

The Cold Hard Truth About Private Information

The Cold Hard Truth About Private Information

We are all in an arms race.  Every time you strengthen your data defenses the thieves think of new ways to penetrate them.  One of the best defenses is a strong common sense.

Don’t use your personal information (or your client’s information) if you don’t have to.  And don’t store/save it if you don’t need to.  If the data isn’t out “there”, it can’t be stolen.

How to Redact PDF Documents the Truly Proper Way

How to Redact PDF Documents the Truly Proper Way

I chose the title for this blog a bit tongue in cheek.  You see, there are numerous blog posts about how to “properly” redact PDF files.  While all of those other blog posts correctly explain the challenges that makes redacting PDF files difficult and outline all of the steps that one must take to ensure private information is completely and irreversibly redacted, all of those blog posts fail to mention one critical idea that anyone tasked with the important job of redacting electronic documents should be aware of -- automation. 

Boston – Behind in Text Analysis Technologies

Boston – Behind in Text Analysis Technologies

My home state of Massachusetts can claim to be the first in many things in this country.  The Boston Commons was the first public park.  Boston Latin, not surprisingly also in Boston, was the first public school.  Boston is also home to the first free municipal library and the first underground metro.   The first modern World Series of baseball was played in Boston.   These are just a few examples of the many ‘firsts’ that Massachusetts can claim.

Redaction Software Helps Walk Access & Privacy Tightrope: Part 2

Redaction Software Helps Walk Access & Privacy Tightrope: Part 2

The main factor in Florida’s delay results from the Florida Supreme Court being cautious. The Court made it a priority to ensure confidential information contained in court files does not get disclosed to those not entitled to see it. In this article, I focus on the rules of procedure the Court passed to limit what does get into the court file. One of the first steps taken by the court was to identify the types of documents filed with the court that filers and court personnel must recognize high a high probability of containing confidential information.