Courts are consistently trying to keep pace with rapidly changing technology. As important as keeping pace with technology is to the future of the courts, it is also critical for courts to a have a vision, holistic plan and buy-in from key stakeholders before jumping into the deep end of the pool. Implementing technology without a well thought out plan is a recipe for disaster.
The Property Records Index exists in order to find necessary information so a document itself can be retrieved. The documents determine whether ownership of property or an interest in the property may have changed. The only way to ensure the integrity of the indexes is for the recording jurisdiction to be responsible for, and to maintain, quality control. In order to maximize the Recorders’ Index, it is critical to follow a guide of best practices in order to index consistently and accurately.
Electronic filing (e-filing) is the creation, submission, sharing, and accessing of structured digital documents or forms via online channels. Paper documents are converted to Extensible Markup Language (XML) digital files that can be read by both machines and humans. Electronic submission permits the court to make documents available through the Public Access to Court Electronic Records (PACER) system.
I have worked at Extract for four-months now, and my knowledge of Government entities, document classification, indexing, and data redaction has far exceeded my wildest expectations. Next week you will not find me behind my computer at my desk in Madison, WI, but rather attending the PRIA 2017 Winter Symposium to sponge up even more knowledge of how the Extract Systems Platform can be beneficial for any Land or Property Recorders offices in counties across the nation.
Security issues vary between organizations based on numerous factors that should be analyzed and assessed regularly in preparation for security threats, vulnerabilities and risks. The following are threats, vulnerabilities and risks relating to the processing of electronic documents for e-recording.
Land records have been electronically submitted and recorded for over a decade in the United States, representing millions of successful e-recording transactions. Submission requirements still vary significantly among e-recording jurisdictions as far as completeness and accuracy tolerance are concerned.
Even if you have a current system to store your documents, and your employees use the world’s best labeling system, they may not put everything back in the same place. Nor will they necessarily place paperwork back in the same order within the label. The most up-to-date or accurate version could be found out of order...
When it comes to document indexing or any kind of data capture, it is very common to need to find the names of various parties or document contributors. This can be a grantor or grantee in a Grant Deed or a patient in an external lab result. One of the advantages to having a person manually review documents is that they can identify the type of information that they are looking at...